New Westminster Baseball Association is a volunteer-run league; ongoing parent participation is essential to make our league run smoothly. What we can offer to our players as a league is directly related to how much volunteer support we receive.
The more volunteer support we have, the more we can offer to all our players!
We need parents’ ongoing support in two areas: team-related AND league-related, especially during our busy Spring Season! Please join us in lending your support to our league through volunteering! 🙂
| Team-Level Volunteer Roles | League-Level Volunteer Roles |
| Field Prep | Board Member or Division Coordinator |
| Scorekeeper | Team Manager or Assistant Coach |
| Pitch Counter | Team Parent |
| Snack Duty | Spring Events & Tournaments Volunteer |
Team-Level Volunteer Roles:
All families (who are not already volunteering as Board Members, Division Coordinators, Managers, Coaches, or Team Parents) are expected to take on some of the following team-level volunteer roles for their child’s team. (All families must ALSO do some league-level volunteering, which is described further down this page.)
Sign-up for team-level volunteer roles is usually coordinated by the Team Parent or Team Manager through TeamSnap.
FIELD PREP
2 per game (Rookie Division & up)
Field prep volunteers essentially do the following tasks:
a) Setting up and putting away the bases
b) Lining the field for the game
c) Raking the field – Fill and tamp batter box and pitcher mound.
d) Help store away equipment if last game of the day
Please see our Field Prep Guidelines page for more specific information related to each diamond.
SCOREKEEPER
1 per game, per team (Rookie Division & up)
This position is required to keep accurate score at the assigned game. Each team (“Home” and “Away”) should have a scorekeeper, especially for all Minor and Major Division games, and for tournaments at all division levels. Scorekeepers need to arrive 15 minutes before the game starts.
Please see our Scorekeeping page for more information about this role.
PITCH COUNTER
1 per game, per team (Minor Division & up)
For the Minor and Major Divisions, a pitch count must be maintained, for pitcher safety. An advanced scorekeeper can keep track of the pitch count at the same time as scorekeeping, or the roles of pitch count and scorekeeper can be assigned to separate parent volunteers.
Please see our Pitch Count page to have a look at our pitch count form.
SNACK DUTY
1 per game, per team (especially for T-Ball and Rookie Divisions)
For the younger divisions, players often enjoy having a team snack after a game. Parents on “snack duty” purchase and distribute a small snack or two and/or a healthy beverage to players after the game. Common offerings include fruit, nut-free packaged snacks (crackers/chips/raisins/cookies/snack bars), or freezies/popsicles in warmer weather, and a juice box.
ASSIST T-BALL COACHES WITH DRILLS
For the T-Ball Division, parents may be encouraged to assist their child and their teammates with drills led by T-Ball coaches at practices.
League-Level Volunteer Roles:
BOARD MEMBER OR DIVISION COORDINATOR
Executive Board Members, Board Members, and Division Coordinators oversee the league and keep it running smoothly. All NWBA Board positions are elected for a one-year term that completes Sept. 30th of each year. The board typically meets once per month, usually via an online meeting. Other internal board business is conducted via the Slack app. Please see our Board Vacancies page to find out about vacant board positions that we are keen to fill!
TEAM MANAGER (AKA HEAD COACH) AND ASSISTANT COACHES
1 Manager per team; 1-3 Assistant Coaches per team (depending on division)
NWBA’s coaches are parents and members of the local community who generously volunteer their time to coaching our association’s Little League players. Some of our coaches have played and coached baseball (and/or softball) for many years, some at very high levels, while others are fairly new to baseball and are learning about this great game alongside their children, from T-Ball Division and up.
Please see the Coaches section of this website for more information, including the Roles for Coaches page.
TEAM PARENT
1 per team (Rookie Division & up)
The Team Parent assists the Manager (aka Head Coach) and Assistant Coaches with parent and team communications, and general team support. The Team Parent also works with the league Volunteer Coordinator and/or the Division Coordinator to track volunteer needs, including volunteer needs for upcoming tournaments.
Some examples of specific Team Parent tasks include:
– Uniform distribution and gathering
– Team communication–this can be done through TeamSnap
– Planning the team’s end of season party/wrap-up
– Help organize parents for other team roles (ex., snack duty, field prep, scorekeeper, pitch count)–this can be done through TeamSnap
– Assist coach, if needed, in keeping track of scores & pitch count (Minor Division & up)
– Assist coach, if needed, with supervising the players in the dugout
** Please note that all NWBA Team Managers (Head Coaches), Assistant Coaches and Team Parents need to get a Criminal Record Check (CRC), which they can do online. Please contact the NWBA Registrar for information on how to access the online CRC checking system.
NWBA SPRING EVENTS & TOURNAMENTS VOLUNTEERS
Many parent volunteers are needed to help run our league-wide events, especially during our busy Spring Season!
Duties at league-wide events, such as tournaments, can include:
- doing field prep
- scorekeeping
- managing the scoreboard
- being an announcer during tournament games
- helping to run the concession
- selling league merchandise
- assisting our coordinators with tasks at the league’s Opening Ceremonies, Closing Ceremonies, or Picture Day
Most of these tasks are pretty straightforward, even for newcomers–and board members or coordinators will happily give you some instructions if you are unfamiliar with a task.
Many NWBA families successfully meet their league-level volunteering requirements by volunteering at one or more of these league-wide events (and while doing so, they also have some fun supporting our players and connecting with other NWBA families 🙂 ).
Please keep the following events and dates in mind as potential opportunities for you to take on a league-level volunteer role:
2025 Spring Tournaments and Events: TO BE CONFIRMED.
- Assessments for Rookie play-ups, Minor and Major Divisions: February or early March, 2025
- Opening Ceremonies: early April, 2025
- Picture Day: April, 2025
- Justin Morneau Tournament (Minors): early May, 2025
- Victoria Day Classic Tournament (Rookies): May long weekend, 2025
- Hyack Tournament (Majors): May 22-25, 2025
- Pub Night: TBD
- Closing Ceremonies: mid-June, 2025
Other events:
- Rookie & Major All Star Tryouts: May, 2025
- Minor All Star Tryouts: May, 2025
- a 2025 District 6 All Star Tournament – TBD late June/early July, 2025
Please contact the NWBA Volunteer Coordinator for more information about volunteering with our league.